Menu of services

Site Research and Selection

• RFP consultation and creation

• Initiate RFP and collect proposals

• Analyze RFP responses

• "Best rate" benchmarking

• Prepare comparison grid

• Make finalist recommendations

• Coordinate site inspections

Contract Negotiation & Management

• Secure prioritized concessions

• Integrate current “best practices”

terms and conditions

• Analyze and mitigate risk

• Conduct industry expert review

• Submit final approved contract

Room Block Management

• Provide weekly PACE reports

• Assist with rate and room

block adjustments

• Consultation on room block

performance initiatives

Event Logistics Coordination

• Project management timeline


• Supplier negotiations &

management (A/V, GS, DMC, Transportation,Temporary Staff & Security)

• Budget analysis

• Coordinate and attend site visits

• Food and beverage negotiation

and management

• Assign function space

• Plan and manage offsite events

• Create detailed event guide for all

venues and suppliers

Marketing Solutions

• Consultation & strategy

• Logos & event themes

• Copywriting & graphic design

• Attendee promotions

• Web site development

• Direct mail campaigns

• Integrated event public

relations campaigns

• Event communication audits

• Secret shopper attendee reports

Registration Services

• Build customized registration website

• Membership, credential and

session management

• Real-time data access and reporting

• Secure financial management

• Comprehensive design and

production of badges, tickets and

other credentials

• Customer service call center

• Onsite computer set-up and networking

• Onsite registration management

and training

Housing Management

• Hotel contract review

• Rate monitoring; mitigation of risk

and attrition

• Room block and inventory analysis

and adjustments

• Weekly PACE and final pick-up reports

• Fully staffed call center to assist

all attendees

• Housing marketing campaigns

• VIP, staff and speaker management

• Exhibitor group housing platform

• Onsite housing support

Onsite Management

• Monitor all deliveries, staffing

levels, and equipment

• Validate guarantees and

attendee counts

• Oversee meeting room sets

and signage placement

• Manage all food and

beverage events

• Review banquet checks

and supplier invoices daily

Exhibitor Services

• Sales lead retrieval &


• mobile lead retrieval app

• Registration data sales

• Exhibit sales & management


• Event performance measurement

• Risk reduction consultation

Post Event Analysis

• Reconcile budgets and invoices

• Post-conference

statistical analysis

• Consultation for continuous