Menu of services
Site Research and Selection
• RFP consultation and creation
• Initiate RFP and collect proposals
• Analyze RFP responses
• "Best rate" benchmarking
• Prepare comparison grid
• Make finalist recommendations
• Coordinate site inspections
Contract Negotiation & Management
• Secure prioritized concessions
• Integrate current “best practices”
terms and conditions
• Analyze and mitigate risk
• Conduct industry expert review
• Submit final approved contract
Room Block Management
• Provide weekly PACE reports
• Assist with rate and room
block adjustments
• Consultation on room block
performance initiatives
Event Logistics Coordination
• Project management timeline
development
• Supplier negotiations &
management (A/V, GS, DMC, Transportation,Temporary Staff & Security)
• Budget analysis
• Coordinate and attend site visits
• Food and beverage negotiation
and management
• Assign function space
• Plan and manage offsite events
• Create detailed event guide for all
venues and suppliers
Marketing Solutions
• Consultation & strategy
• Logos & event themes
• Copywriting & graphic design
• Attendee promotions
• Web site development
• Direct mail campaigns
• Integrated event public
relations campaigns
• Event communication audits
• Secret shopper attendee reports
Registration Services
• Build customized registration website
• Membership, credential and
session management
• Real-time data access and reporting
• Secure financial management
• Comprehensive design and
production of badges, tickets and
other credentials
• Customer service call center
• Onsite computer set-up and networking
• Onsite registration management
and training
Housing Management
• Hotel contract review
• Rate monitoring; mitigation of risk
and attrition
• Room block and inventory analysis
and adjustments
• Weekly PACE and final pick-up reports
• Fully staffed call center to assist
all attendees
• Housing marketing campaigns
• VIP, staff and speaker management
• Exhibitor group housing platform
• Onsite housing support
Onsite Management
• Monitor all deliveries, staffing
levels, and equipment
• Validate guarantees and
attendee counts
• Oversee meeting room sets
and signage placement
• Manage all food and
beverage events
• Review banquet checks
and supplier invoices daily
Exhibitor Services
• Sales lead retrieval &
management
• mobile lead retrieval app
• Registration data sales
• Exhibit sales & management
ROI
• Event performance measurement
• Risk reduction consultation
Post Event Analysis
• Reconcile budgets and invoices
• Post-conference
statistical analysis
• Consultation for continuous
improvement